how to create archive folder in outlook 2016

Select any of your existing folders for the archive. The archive folder for Gmail is called All Mail.Ĭhoose another folder. The folder will be called Archive for Microsoft 365,, Hotmail, iCloud, Google, and Yahoo! accounts. You'll have to repeat this process to create an archive folder for each of your email accounts.

A new folder will appear in your folder list for that email account. If you haven't previously set up an archive folder for an email account, you may get this prompt:Ĭontinue. If you archive a message by mistake, go to the archive folder and move the message back to your Inbox. If you don't see the Archive button and you're using the newest Outlook for Mac interface, you may need to customize your toolbar.Īs soon as you choose Archive, messages are immediately moved to the archive folder you've specified. These include Exchange (version 2016 and later), Microsoft 365,, Hotmail, iCloud, Google, and Yahoo!Ĭhoose one or more messages in your folder to archive. You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. An archived item (or items) remains accessible, but doesn't clutter your Inbox.

This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. If you would like information on creating top-level personal folders in the Outlook Web App (OWA), see /office365/folders/owa.įor additional information on managing your email, visit /office365/folders.Outlook 2016 for Mac includes a new feature called one-click archiving. Once you have created top-level personal folders in Outlook, you can move messages from your account’s default folders to your personal folders by clicking the message and dragging it to the personal folder of your choice. Moving Documents to Top-Level Personal Folders

From the drop-down menu that appears, click New Folder.

NOTE: Your account name may vary, depending on what you entered under Account Description when you set up Outlook.

From the Mail tab, right-click your account name.

To create a new top-level personal folder in the Outlook 2016 email client (Win and Mac): These folders, and their contents, will then appear on every computer and device on which you have your USC Office 365 account set up. To store select messages beyond the 16-month retention limit per the university’s email policy, you may create personal folders in your Outlook email client.

How to create archive folder in outlook 2016